Category Archives: Massage Appointment Schedule Software

Your Massage Therapy Room – The Ideal Basics

When setting up your massage therapy room, you will want to create an experience of relaxation, peace, harmony and warmth. Attention to both functional detail and aesthetic detail (to be considered in later posts) is important. Assuming you have picked an area where you wish to locate, you should consider the following basics of any massage room: size of your room and ancillary space, room soundproofing, control of room lighting, control of room temperature and air quality, and availability of bathroom facilities. We are going to do a post on each of the above considerations for creating a good space for massage therapy.

Your My Massage Appointments program lets you see all your appointments on any given date instantly.   Just place your screen cursor over the date and a list of your appointments for that date will appear.   Look professional by being on top of your schedule openings.   Clients will notice.   Sign Up For a Free Trial.  

New Feature – Quick Appointment List

When a massage client calls requesting an appointment on a date or dates which you already have appointments booked, placing your cursor on the calendar date automatically gives you a list of all the booked appointments for that date. Quickly see where there are openings and book the appointment. You never have to tell your client that you will have to call them back.

Massage Music Used By Successful Bodyworkers

You can find quality music for your bodywork room (free sampling available) on,,,, You can also listen for free to sample various artists at If you do a Google search of “Relaxing Bodywork Music”, you will come up with “over 8 million results” so you will never lack for quality music for your bodywork environment. You may also want to let your clients know that they are welcome to bring their own relaxing music.

Definitely spend some time listening to the various artists before settling on your collection.
Here is a sampling of the music being used currently by bodyworkers in their practices today.

  1. Pati, 10 years experience, Reiki Hands of Light by Deuter, available on CD from
  2. Nancy, 15 years experience, Sleep Deeply by Dan Gibson’s Solitudes, available on CD from
  3. Mary, 20 years experience, Sleep Soundly by Steven Halpern, available on CD from
  4. John, 5 years experience, The Best of Aeoliah, by Aeoliah, available on CD from or from as a CD or as a download.
  5. Jessica, 2 years experience, Ahanu Healing Massage Music by Autumn Hill, available for download from
  6. Britney, 1 year experience, Above the Clouds from Lifescapes by Kavin Hoo, available on CD from
  7. Joe, 1 year experience, Baby Massage by Karunesh, available on CD at iTunes from
  8. Kandace, 3 years experience, Kokyo by Kevin Village Stone, available from
  9. Henry, 16 years experience, recommends the following artists: Steven Halpern, Carlos Nakai, Richard Clayderman, Enya. All of these artists have multiple albums (CD) available on
My Massage Appointment program will automatically backup your client data with one click.  Have the peace of mind of knowing a complete list of your massage clients is safely tucked away anywhere you wish.  Stay focused on marketing your bodywork business.   Sign Up For a Free Trial.  

Bodywork Practices – Common Licenses and Taxes

List of Licenses and Taxes for new Massage Therapists

The following list contains some of the common types of licenses and taxes you may need to operate your bodywork practice legally. There may be more. Check with local authorities and a local accountant to be sure all your bases are covered.

City or County Business License
Available at City Hall or the County Court House. Usually based on gross income. When starting out, your estimated bodywork income should be low and therefore your Business License fee should be small.

City, County or State Massage License
Available at City Hall, County Court House or a State Agency. A state license is best since it allows you to work anywhere in the state. Fees in some large cities can be very expensive. Some localities have separate licenses for having a massage location in addition to actually doing bodywork.

Internal Revenue Service
You are probably familiar with filing your yearly income return. Unless you have been in business before, you are probably not familiar with Schedule C. Schedule C is the form on which you report your bodywork business’s gross income, expenses and net income (which is taxed). Gross income is easy, it is your total massage income for the year. For expenses, you should keep a WRITTEN record of all expenses you believe belong to your practice. Unless you have had previous experience with business bookkeeping and tax accounting you should use a tax preparer like an Enrolled Agent or a state licensed tax preparer. Your preparer may tell you that some of your expenses are not allowed or you have missed a commonly used expense. After this first experience you may be able to do your next Schedule C on your own.

State Income Taxes
If you live in a state that has a state income tax you will have to file a state return. Again, if you have been employed in the past you are familiar with filing a state return. The good news is that most states use your Federal Schedule C for calculating your taxable business income. Tax programs or internet services will automatically use your Federal Schedule C for the state return.

City, County or Special Districts Income Taxes
You may discover that a local income tax is levied by a local government entity. You should be familiar with this requirement if you have filed a tax return with either your employment or resident address inside the geographic limits of one of these entities. Common local income tax districts are city governments and school districts.

Employment Taxes
You enter a very complex accounting world when you decide to have an employee. You may be better off investigating whether an additional massage therapist could be classified as contract labor. A contract labor relationship requires very little paperwork. Check with a local accountant before you go this easy route and classify an additional massage therapist as contract labor. The accountant will give you guidelines for doing the contract labor relationship properly. If you have to go the employee route, use an online payroll processing service. You absolutely do not want to enter this complex and very time consuming employment accounting process when running a massage business.

Sales Taxes
If you decide to sell items like lotions or candles as a secondary profit center you will have to pay sales taxes. Paying sales taxes usually requires completing a report on a regular basis (usually quarterly). A tip, sometimes you can find a product wholesaler that will collect the sales tax from you as part of you purchasing their products and then send it on to the state for you. Thus eliminating sales tax paperwork.

Good luck.

My Massage Appointments lets you send an email reminder message to your bodywork client automatically.   This tells your bodywork client the date, time and length of their appointment, and gives your name and contact information.   Always Available Online.   Sign Up For a Free Trial.

Massage Crème’s, Lotions, and Oils

List of Sources of Massage and Bodywork Lotions

Professional products for use by massage therapists and bodyworkers abound, and come in a great many varieties, sizes, textures, and scented or fragrance-free. Most commonly, these products come under the headings of lotions, crèmes, butters, gels, oils and analgesics. The top name brands for professional massage therapy products are Biotone, Soothing Touch, Massage FX, Lotus Touch, Bon Vital, and TheraPro. A word of caution, your massage clients could have allergies to some ingredient in the lotion you are using. So it is important to ask your clients about any allergies they may have before using any product. Also, using hypoallergenic products gives you some extra protection from a client having a problem.

Following are several websites where you can find the professional products you need for your massage therapy practice:

The following link refers to a chart outlining the type of massage products used in specific modalities:

Know your bodywork practice’s important trends automatically.   My Massage Appointments has a bar graph and table that allows you to follow your Monthly Income and Hours Booked and your Average Income per Massage Hour Booked.   Anywhere you can get online you can see your up-to-date totals.   Sign Up For a Free Trial.

Massage Therapy Marketing Materials

Business Cards, Brochures, Flyers, Postcards

Wide variety of choices for business cards, brochures, flyers, websites, stationery, etc. for a modest price.
US Operations and North American Business Unit Head Office
95 Hayden Avenue Lexington
Lexington, MA, 02421
United States

Natural Touch Marketing
For The Healing Arts

Another great choice for business cards, brochures, postcards, and gift certificates.
1-800-754-9790 (US only) or
Monday – Thursday 8:00 a.m. to 4:00 p.m. PST
Fax: Please call above number to let us know you need to fax something.
Natural Touch Marketing
PO Box 1038
Olympia, WA 98507-1038

Massage Warehouse & Spa Essentials
Although not extensive, this company does have some nice brochures, postcards, and posters to choose from.
Order by Phone:
1-888-918-2253 (M-F, 7:00am-7:00pm CST)
Customer Service:
1-800-910-9955 (M-F, 7:00am-7:00pm CST)
Fax Your Order:
1-888-674-4380 (Downloadable Fax Order Form PDF)
Outside the United States:
Mailing Address:
360 Veterans Parkway, Suite 115
Bolingbrook, IL 60440-4607
United States

Personalized promotional materials, business cards, client newsletters, web marketing information, and educational tools.
Toll Free: 1-888-381-7732
Fax or Phone: 416-962-7441
309-480 Oriole Parkway
Toronto, Ontario, Canada
M5P 2H8

Massage Promotions
Educational brochures, handouts, business cards, marketing plan, and more.
Phone: 413-588-8137

My Massage Appointment does not allow conflicting appointments to be booked – even when using it’s automatic recurring appointments feature.   Always Available Online.   Sign Up For a Free Trial of this great online program.

Announcing the Easiest Massage Appointment Scheduling Program since Paper!

My Massage Appointments is a quick and easy way to manage your massage appointments from practically anywhere you can get online.
We’ve looked at other appointment scheduling software and decided something was needed for massage therapists and bodyworkers that was simpler and easier to learn. So, we removed all the “bells and whistles” that massage therapists would rarely use and the result is My Massage Appointments – a massage scheduling software that is quick, easy, efficient, and intuitive. Free long term trial available.